Circleback helps teams get the most out of every conversation with best-in-class AI-powered meeting notes, action items, automations, and search.

Every meeting will be AI-enabled in the next 2 years. We are building Circleback to help teams tap into the goldmine of data from their conversations.

We are a product-oriented, technical team with backgrounds working in engineering at Stripe, Twitter, Tableau, and Microsoft. We take pride in the craft of building great software and delightful product experiences that customers love. We ship quickly and hold ourselves to a very high bar–we're a small team building something ambitious, and we're here to win.

If building great software that is loved and used by thousands every day sounds fun to you, consider joining us.

We're looking for a Chief of Staff who is highly driven, organized, comfortable with ambiguity, and excited to join us in-person in San Francisco to help build and scale the company.

You'll work directly with the CEO and set the cadence for how the company operates. You'll own end-to-end execution on whatever needs to happen–from hiring to new initiatives and day-to-day operations. We're a lean team, which means you'll make the call on what happens and how it gets done.

What you'll do

• Take on whatever's breaking, slowing us down, or the bottleneck to our growth
• Execute new initiatives and special projects for growth, sales, marketing, and partnerships
• Hiring–sourcing candidates, running interviews, closing offers, onboarding new hires
• Talk to existing and prospective customers
• Understand and identify gaps in how we show up in the world and to our customers
• Run office operations and handle admin work (payroll, expenses, vendor management, all the stuff that needs to get done)
• Build and automate processes and systems as we scale

This is a high-leverage role for someone who wants to be a world-class operator. You'll get your reps executing across recruiting, marketing, operations, customer development, and more. As we grow, so will the responsibilities and opportunities for this role.

Who you are

• Founder mentality–you think and act with high ownership, building with us rather than just executing for us
• Bias towards action–You move fast, make calls with limited data, and fix things in real time
• Strong operator with startup, consulting, or investing experience–you've seen how great organizations operate and can execute at that level
• High ownership–you own outcomes, not just tasks, and feel it personally when something doesn't ship
• Bias for action and urgency–you have a visceral sense of discomfort when the ball sits in your court too long
• Highly autonomous–you make most decisions yourself, don't wait for permission, and move fast
• Set the tempo–you establish cadence and pace for the company and make sure things happen on time
• Extremely organized–you maintain context across many simultaneous projects without dropping balls
• Comfortable with ambiguity–you don't need a playbook, you write it and figure out what needs to happen
• Strong generalist–you want to get your reps across different disciplines from recruiting to customer research to event planning to operations
• No task is beneath you–you'll update the cap table, run payroll, and take pride in optimizing tedious work
• Strong product sense and taste–you understand what makes software feel great
• Keen eye for efficiency–you hate repetitive work and automate or eliminate it
• Love startups–you want the speed, the ambiguity, the ownership, the opportunity to build things from scratch

• TypeScript
• Next.js
• React
• Tailwind
• GCP
• Prisma
• Postgres