We are building Artie, a real-time data streaming solution focused on databases and data warehouses. Typical ETL solutions leverage batched processes or schedulers (DAGs, Airflow), which cannot achieve real time data syncs. We leverage change data capture (CDC) and stream processing to perform data transfers in a more efficient way, which enables sub-minute latency.

About Artie

Artie is a real-time streaming platform that moves production data across systems in real time, with zero maintenance. We make high-volume data replication simple, reliable, and scalable for engineering teams.

Our platform powers mission-critical use cases including fraud and risk monitoring, inventory visibility, customer-facing analytics, and AI workloads. Artie is built for engineers who care about performance, reliability, and operational simplicity — and we’re growing fast.‍

We’re trusted by teams like ClickUp, Substack, and Alloy, and backed by top-tier investors including Y Combinator, General Catalyst, Pathlight Ventures, and the founders of Dropbox and Mode.

About the Role

We’re hiring our first Office Manager / Executive Assistant to help scale Artie’s operating engine.

This is not a “keep the lights on” role. You’ll build the systems that keep the company running. You’ll partner directly with founders, influence how we operate day-to-day, and set the standard for operational excellence as we grow.

You’ll be the connective tissue across the company — ensuring our office runs smoothly, our executives are focused on the highest-leverage work, and our team has what they need to perform at a high level.

What you’ll do

• Own executive support end-to-end
  • Manage complex calendars across founders and leadership
  • Prioritize ruthlessly — protecting time for deep work, strategic thinking, and recruiting
  • Coordinate meetings, investor updates, offsites, and executive travel
  • Draft, proofread, and manage sensitive communications with precision and discretion
  • Anticipate needs before they surface
• Build the operating backbone of the office
  • Run day-to-day office operations for our SF headquarters
  • Manage vendors, leases, facilities, IT coordination, and office logistics
  • Own budget tracking for office and administrative expenses
  • Create systems for onboarding, workspace setup, and team support
• Drive internal coordination & execution
  • Ensure meetings are purposeful, well-prepared, and action-oriented
  • Track follow-ups and drive accountability across teams
  • Support recruiting coordination and candidate experience
  • Help plan company events, team offsites, and culture-building initiatives
• Create scalable processes
  • Build repeatable systems for scheduling, documentation, travel, onboarding, and vendor management
  • Identify operational gaps and proactively fix them
  • Bring structure to ambiguity in a fast-moving startup environment
• Be a culture carrier
  • Help make our office a place people are excited to show up to
  • Maintain high standards for organization, hospitality, and detail
  • Support an in-person, high-performance environment

What we’re looking for

• Executive support mastery:
  • 2-4+ years supporting senior executives or founders in fast-paced environments
  • Experience managing complex, high-volume calendars and shifting priorities
  • Comfortable handling confidential information with maturity and discretion
  • Proven ability to operate independently without constant direction
• Operational excellence:
  • Strong systems thinker — you bring order to chaos
  • Exceptional attention to detail (nothing slips through the cracks)
  • Experience managing vendors, facilities, or office operations
  • Comfortable owning budgets and tracking expenses
• Extreme ownership:
  • Never drop the ball — internally or externally
  • Anticipates problems and solves them before they escalate
  • Takes pride in making things run seamlessly
• High agency & adaptability:
  • Thrives in ambiguity and rapid change
  • Comfortable switching from strategic planning to hands-on execution
  • Willing to do what it takes — from board prep to moving furniture before an all-hands
• Strong communicator & collaborator:
  • Clear, concise written and verbal communication
  • Able to work across founders, engineers, investors, and external partners
  • Knows when to escalate and when to decide independently
• In-person presence:
  • Excited to work 5 days/week from our SF office
  • Enjoys being at the center of team energy and culture

What you’ll get

• A Seat at the Table: Work directly with founders and leadership with real visibility into company strategy.
• Company-Wide Impact: Shape how Artie operates internally as we scale.
• High Leverage Exposure: Develop deep context across GTM, recruiting, and operations.

Compensation & Benefits

• $80-120K base salary depending on experience
• Equity: meaningful early-stage equity grant
• Healthcare, 401(k), unlimited PTO
• Lunch & dinner provided

Frontend

• Our marketing site is written with Next.js and Tailwind.
• Customer dashboard is written with React, Material UI and Typescript.

Backend

Our open-sourced service, Artie Transfer and our backends are all written in Go.

Infrastructure

• Kafka
• Kubernetes w/ Helm
• Terraform