Senior Executive Assistant to CEO at Rescale (W12)
$120K - $160K  •  
High Performance Computing Built for the Cloud
US / San Francisco, CA, US / Denver, CO, US / Boulder, CO, US / Remote (US; San Francisco, CA, US; Denver, CO, US; Boulder, CO, US)
Full-time
US citizen/visa only
3+ years
About Rescale

Rescale provides a global software platform and hardware infrastructure for companies to perform scientific and engineering simulation.

  • We provide the largest, most secure, global high performance computing (HPC) footprint seamlessly integrated into an easy-to-use platform built for engineers and scientists. We are disrupting the staid on premise HPC world.
  • Not that long ago, we were a team of two, who rendered the Boeing 787 wing on commodity hardware, saving $150M in the process. Now we are a team of 50+ software engineers, computer scientists, and domain experts, helping advanced tech companies bring their complex use cases to the cloud.
  • Investors in Rescale include Sam Altman, Jeff Bezos, Richard Branson, Chris Dixon, and Paul Graham, among others.
About the role

At Rescale, the Senior EA to CEO demonstrates initiative coupled with the experience and ability to work in a fast-paced environment supporting the CEO and other executive-level leaders within the organization. This is a highly visible role that requires detail orientation, strong organizational skills, ability to think independently and problem solve

Rescale is the leading hybrid cloud platform delivering intelligent computing for digital R&D, and enabling more than 300 customers from startups to Fortune 50 enterprises to accelerate design cycles and time to market. Founded by former Boeing aerospace engineers, Rescale gives research scientists and engineers the ability to automate their workflows across simulation and artificial intelligence applications, fully automated and performance optimized against the best high performance computing architectures. Using Rescale, industry leaders are accelerating new chip designs, enabling computational drug discovery, powering the design of new rockets and supersonic jets, and building a sustainable energy future.

What you will work on:

• Directly support CEO on all activities to maximize productivity and efficiency of the CEO

• Ability to move with urgency and be consistently available both during and outside of regular business hours

• Ability to operate with good judgment and discretion including the proper handling of highly sensitive and confidential materials and information

• Can-do and roll-up-the-sleeves attitude where no task is too large or too small with a strong bias for action and ability to move relentlessly with urgency to complete tasks

• Works closely with senior leadership to analyze, create or iterate and drive operational excellence that serves the needs of our founders and continues to maximize efficiency at Rescale

• Schedule and maintain heavy calendar in a fast paced environment; screen meeting requests, prioritize appropriately and manage conflicts

• Schedule meetings, both domestic and international, and manage corresponding travel, time zone and communications logistics

• Drives execution of logistics for board and corporate meetings/conferences, and other special events

• Duties include a wide variety of diverse, complex and sensitive/confidential administrative tasks, requiring a substantial amount of tact, judgment, and initiative

• Manages monthly internal leadership and all-hands meetings (content preparation, dry-runs, agenda, presenters, logistics, follow-ups, etc.)

• Completes a high volume of tasks and projects quickly with little guidance and react with appropriate urgency to situations and events that require a quick response or turnaround

Investor Relations/Legal Responsibilities:

• Data room management, due diligence materials coordination, and working cross-functionally with various departments to continuously update materials for investors

• Manages coordination and logistics of quarterly board meetings

• Executes legal operations and coordination

• Fundraising operations; execution of fundraising-related matters

• Manages investor relations information requests

• Coordinates meetings with existing and potential investors

Project Management/Operations Responsibilities:

• Oversees large, often cross-functional organization-wide projects or initiatives

• Brings together multiple stakeholders and helps drive decisions

• Creates systems and processes to streamline operations

• Documents and improves operational processes to ensure teams execute with urgency

Technology

Problems we are Solving:

  • We're building a cloud orchestration framework to execute complex engineering workflows across multiple cloud providers.
  • We provide an additional layer of reliability, fault tolerance, and tuning for HPC applications which were not originally designed to run on cloud hardware.
  • We are helping engineering companies figure out the best way to incorporate machine learning algorithms into their design lifecycle.

Tech Stack:

  • Javascript - React/Angular
  • Python - Django Rest Framework
  • (Modern) Java - Dropwizard
  • Our core infrastructure runs on AWS. The compute clusters we run for customers are created on AWS, Azure, GCP, and IBM in the cloud, along with Bare Metal On-Premises data centers.

Our engineering team is broken up into smaller groups of 5-7 people with a combined full stack skill set. We try to keep meetings to a minimum: there is a daily standup and a weekly task estimation meeting. We have two week release cycles however developers are encouraged to push important features and bug fixes to production as needed. Writing clean, testable code is a point of emphasis and we use GitHub PRs to ensure a minimum quality bar and also to disseminate best practices and spread domain knowledge around.

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